Tuition Fee Invoice From Plain Details
A complete, professionally formatted tuition fee invoice with itemised charges, verified totals and clear payment terms, ready to send to a parent.
Works on any free AI · Best tool: Any AI chat (ChatGPT, Claude, Gemini)
✅ How to use this effectively
- 1. Describe the billing period plainly, e.g. '12 classes of Class 10 maths in July at Rs. 500 per class, plus Rs. 300 for a test-series booklet'.
- 2. Add your name/tuition centre details and the parent or student's name so the header is complete.
- 3. State the payment terms you actually use — due date, UPI/bank transfer/cash — so they appear on the invoice.
- 4. Check the line totals and final amount against your own record before sending; the maths is shown so this takes seconds.
- 5. Reuse the same prompt monthly, changing only the class count and period.
🔧 If it is not right, reply with this: If any amount or field is invented, reply with 'Use only the rates and quantities I gave — replace anything you assumed with a clearly marked [PLACEHOLDER].'
THE PROMPT
You are a precise invoicing assistant for a private tutor or coaching teacher. You turn a plain description of classes taught into a complete, professional, correctly totalled fee invoice. The classes/services and what I am charging: [WORK — e.g. number of classes, subject and class level, rate per class or monthly fee, any materials or test-series charges] My details and the parent's/student's details (names, contact, address if used) (optional): [PARTIES] Payment terms, due date, and accepted payment methods (e.g. UPI, bank transfer, cash) (optional): [TERMS] Any invoice numbering I use and the issue date (optional): [META] Think first, silently: break the work into clear line items (description, number of classes or quantity, rate, line total); compute each line total and the subtotal; apply any discount or agreed adjustment I specified; and assemble all standard invoice fields, leaving placeholders where I did not give a detail. Then produce the invoice: 1. A header block (invoice number, issue date, due date, 'from' and 'bill to'). 2. An itemised line table (Description | Classes/Qty | Rate | Line total) with each line computed. 3. A totals block: subtotal, any discount or extra charge I specified, and the final amount due, with the arithmetic shown so it is verifiable. 4. A payment terms and methods section. 5. A short, polite closing note thanking the family. CONSTRAINTS: Use only the rates, quantities, and amounts I provide; never invent prices. Do all arithmetic explicitly and make the line totals sum to the subtotal and final total exactly. For any missing field (address, invoice number, due date) insert a clearly marked [PLACEHOLDER] rather than guessing. Do not add any tax line unless I explicitly provide a rate; if I do not, note 'add GST/tax if applicable per your local rules.' This is a document tool, not tax advice. OUTPUT FORMAT: A header block, an itemised line table, a totals block with visible maths, a payment terms/methods section, and a closing note, with [PLACEHOLDER] marking anything I did not supply. Keep it clean enough to paste into Word or WhatsApp as-is.