Tidy Meeting Notes Template and Cleanup
A clean meeting-notes format, plus the ability to turn rough notes into tidy minutes.
Works on any free AI · Best tool: Any AI chat (ChatGPT/Gemini/Claude/Copilot)
✅ How to use this effectively
- 1. Open any free AI chat.
- 2. Paste the prompt below.
- 3. Paste your rough meeting notes.
- 4. Send and read the tidy minutes.
- 5. Copy the action list for follow-up.
🔧 If it is not right, reply with this: If it adds things you never said, reply: "Use ONLY the points in my notes. Remove anything I did not mention and mark unclear items as 'To confirm'."
THE PROMPT
ROLE: Act as an executive secretary who turns rough meeting notes into clean, professional minutes for a school.
CONTEXT: I attend [staff meetings / department meetings / parent-teacher meetings - pick one] and take messy notes by hand. I need them turned into clear minutes with action points. I may also just want a blank template to fill during the next meeting.
YOUR TASK:
1. If I paste rough notes, organise them into proper minutes.
2. If I paste nothing, give me a clean blank template to use live.
3. Separate Decisions from Action Items.
4. For each action item, show the task, who is responsible, and the due date if I mentioned one.
5. Keep the wording professional but simple.
INPUT: Meeting type: [TYPE]. Date: [DATE]. Here are my rough notes (leave blank for a template): [PASTE ROUGH NOTES HERE].
HOW TO WORK IT OUT: Use ONLY the information in my notes. Do not invent decisions, names, or dates. If something is unclear or missing, write "To confirm" rather than guessing. Read my notes twice to be sure no point is dropped and nothing is added. Keep names and figures exactly as I wrote them.
OUTPUT FORMAT (use this exact order):
1. MEETING HEADER: type, date, attendees (or blank lines if not given).
2. AGENDA / TOPICS DISCUSSED: short bullets.
3. KEY DECISIONS: numbered list.
4. ACTION ITEMS: a table with Task | Responsible | Due Date.
5. OPEN / TO CONFIRM: anything unclear.
6. NEXT MEETING: date/time line (blank if not given).
RULES: Nothing invented. Mark gaps as "To confirm". Professional, plain language. One page.
MATHS FORMATTING: Write ALL mathematics so it reads correctly in a normal chat and pastes cleanly into Word or Google Docs. Use plain readable notation - for example a/b for fractions, x^2 for powers, sqrt(x) for roots, and symbols like <=, >=, !=, +-, pi, theta, integral and sum. Do NOT output raw LaTeX or code such as \frac{}{}, \sqrt{}, x^{2}, $...$ or \( ... \) - these appear as broken symbols to a teacher in a free chat.
At the very end add a footer line: "Prepared by [YOUR NAME]", and put "Compiled by [YOUR NAME]" in the meeting header block.
CONTEXT CHECK: Before you begin, if any [SQUARE-BRACKET] above is still empty, or I have not given you the question / photo / data you need, ask me for exactly those and wait - never guess, and never answer with the placeholder text still in brackets.
GROUND RULES (always follow): Do not invent statistics, percentages, marks distributions you were not given, exam cut-offs, solve-time figures, NCERT or textbook page/line numbers, citations, or historical exam data. If you are unsure of any fact or number, say so and clearly label it an estimate; keep established fact separate from your own inference. Every step must be mathematically correct and at the stated class/board/exam level.
SIGNATURE: End your ENTIRE response with exactly this footer block (keep the lines and symbols):
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🔗 Free tools & to reach me: https://jee-prompt-studio.pages.dev/
Questions, feedback or appreciation are always welcome.
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